Import and Export lists or libraries

Using stsadm tools from, http://stsadm.blogspot.com/2007/09/importexportcopy-lists.html

I created a batch file to help you do mass imports and exports...

echo on
set cmmand="C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\BIN\stsadm.exe"

%cmmand% -o gl-exportlist -url "http://yoursharepointserver/shared documents/forms/allitems.aspx" -filename "c:\export\shared" -includeusersecurity -versions 4 -nofilecompression


%cmmand% -o gl-importlist -url "http://yoursharepointserver/" -filename "c:\export\shared" -includeusersecurity -updateversions 2 -nofilecompression

Foldering in Document Libraries

Why do people insist on using folders in SharePoint like they are using 'My Documents' on there computer? I have seen this more often than not, then the users complain on the folder hierachy, it's too much. Well, this is partly Microsoft's fault :( The best approach I have learned when it comes to document libraries is to refrain from using folders as much as possible. Instead, create 2 custom columns or three if you want. Name the first column 'Document Type', make it a choice, then populate the choice fields with possible categories you would use. Let's say we are creating a Helpdesk Support Doc Library. Make some choices, desktop, server, internet, applications etc...Each document that is upload to this list should have a doc type assocaited to it. You could then create another column, say department if you are in a big company. This way maybe different departments have different solutions to the same problem. When you are done, create views to filter the doc types or departments or any variation. Then, group them by doc type, this will create a folder like look. Hope this makes sense.

John

Guidelines for using folder structures in document libraries

When using document libraries in SharePoint try to avoid creating nested folders. There are several reasons you do not want to create folders more than one level deep if you need to create them at all.

1. Security can't be applied to a folder in SharePoint
   
2. Currently, you can't add a folder by itself to a web page in a web part
3. Why would you continue nesting folders, you are then recreating your file server structure all over again.

Instead of creating folders in Document Libraries create a seperate document library, this allows users to consume the content most important to them and you have more control over security and other features such as custom views.

Index JPEG, GIF, TIFF, PNG, PS, EPS, PSD, AI and SVG files

XMP IFilter lets you index and search JPEG, GIF, TIFF, PNG, PS, EPS, PSD, AI and SVG files. It extends Microsoft Index Server to extract metadata from Adobe XMP compatible files. XMP IFilter supports Dublin Core, Adobe Photoshop, XMP Basic and other XMP schemas. XMP IFilter is easily extensible and can support other XMP core schemas such as XMP Exif schema. If your metadata needs are not covered by the core schemas, you may add custom schemas as extensions. For better integration with Microsoft applications XMP IFilter also outputs common office document properties such as 'DocTitle', 'DocKeywords', 'DocCreatedTm' and others.

http://www.ifiltershop.com/xmpfilter.html

$300 for the server edition :)

View data easily from any sql server in sharepoint!

Great product and CHEAP!

http://www.lightningtools.com/pages/lt%20data%20viewer%20web%20part.aspx

STSADM tools that are essential to SharePoint Administration

http://stsadm.blogspot.com/2007/09/importexportcopy-lists.html

Increase the size limitation while you save site as template include content in MOSS 2007

In MOSS 2007 you can change that limit using stsadm execute the following command :
stsadm -o setproperty -pn max-template-document-size -pv 40000000

40mb

MAXIMUM SETTING IS 500MB